BVN is inviting expressions of interest from experienced individuals to join the Administration Team as Personal Assistant to the Principal Group. This is an exciting, dynamic position that requires an adept individual to keep up in this fast-paced role. Our PA should be exceptional at collaborating in a team or working autonomously. They have the capacity to think on their feet and are resourceful and creative with great active listening skills. They will assist the Principals at BVN, managing their diaries, engaging in client facing interactions and will be a key player in the day to day operations of the Principals group. This is a lively and challenging role, one which will be supported by the BVN Administration Team.
“Collective creativity to design a better future”’- guides everything we do.
BVN has an international reputation for design leadership and ingenuity. We are an architectural and design practice spanning 95 years, with studios in Australia, New York and London. We have a significant portfolio across a diverse spectrum and scale, comprising of complex public and private sector projects. These include many landmark buildings, spaces and precincts. Our curiosity combined with our collaborative approach influences the way we design and deliver our projects. It’s one of the reasons we’ve received over 700 design excellence awards since 2000.
BVN is led by Principals, all equal owners, engaged with the studio in a hands-on capacity, immersed in projects and guiding teams. Creative leadership is at the helm of our 300 people, who individually and collectively, have a depth of skill and expertise to manage projects. Our approach to collective creativity offers something we believe makes BVN extraordinary.
ABOUT THE ROLE
This is a full-time role for a highly organised, experienced Personal Assistant with at least four years’ experience. The PA would be part of the Administration Team, working alongside another PA to assist the Principals. A natural curiosity about design or interest in the field of art, architecture and design would be well regarded. This role requires the ability to manage multiple diaries at once, be able to ‘juggle’ numerous requests and constantly prioritise. You will be assisting the Principal’s day to day requirements and schedules. Excellent verbal and written communication skills are your forte along with great MS Office skills, a knowledge of InDesign would be a nice to have, but not essential.
We are looking for someone who is intuitive, able to adapt quickly and manage unexpected challenges with grace under fire! You will need to interact both with internal and external people, having an open and fluent communication style, Client interaction is a significant part of this position and requires a nuanced and thoughtful individual to engage with a wide range of client personalities and projects. In many respects this position is a front facing role, speaking on behalf of the Principals to BVN’s clients. This role is integral in developing positive communications in client relationships.
- Manage/coordinate multiple calendar
- Answer/screen telephone calls
- Coordinate domestic and international travel
- Manage/preparing confidential and sensitive documentation with appropriate discretion
- Extensive client liaison
- Architectural memberships + CPD compliance
- Organise and facilitate attendance and presentation at conferences – Nationally and Internationally
- Company credit card and personal expense reconciliation
- Supporting other admin team members
- 4+ years PA/EA experience at a senior level
- Experience supporting multiple managers
- Ability to maintain composure and effectiveness under pressure
- Proactive in building strong relationships and trust with colleagues at all levels
- Highly organised
- Problem solving capabilities
- Can do attitude
Location: Sydney, Australia
How to apply:
If this sounds like you, we’d love to hear from you! Please forward your application [less than 10MB] to firstname.lastname@example.org. All applications will be treated in strictest confidence. BVN offers a range flexible working options to all of its employees – we are happy to discuss this with those who are invited to interview. Take a look at our LinkedIn or Instagram channel for more on our BVN ethos.